Working in the Right of Way

Permits must be submitted for all work in the ROW. This includes: Temporary Encroachment, ROW, and Permanent Encroachments. All work is expected to comply with any date restrictions.

Click here to apply for a permit

Salesforce Permit Procedure

Create a login and submit your application with the required documents. Please see the status descriptions below for your reference in terms of the application approval process.  

Application Completeness Review

  • Application will be received and check for completeness.
  • If the application is missing submissions or is fields are not filled out correctly it will be placed on “Completeness Review Failed” Status. There will be an explanation of why the application was rejected. Once the applicant makes the needed corrections the status will change.

Complete Pending Submittal Fees

  • Application is complete and the application fees are now available for payment. Applicant will receive an email with a link to the available fees. Permit will not be reviewed until application fees are paid.

Permit Review

  • Proposed work will now be reviewed by the department permit coordinators. Depending on the project, multiple departments may be required to review the permit.
  • If approved: Permit will move forward to “Ready to Issue”
  • If denied: A second round of review(s) will be created were the applicant will have a chance to respond to the comments of the permit coordinator.

Ready to Issue

  • Land Lease fees (if applicable) will be due at this time. An email link will be sent to the applicant. Permit will not be issued and work cannot start until all fees have been paid.

Issued

  • Work is approved to start, applicant will receive an email notification accompanied with the official Letter of Issuance and any supporting materials. This document must be present at the job site at all times.

Probationary Acceptance (ROW permits only)

  • All work must withstand acceptable conditions for the next two years. The time starts on this day and the applicant will receive an email notification.

Closed/Final (ROW permits only)

  • Final inspection will be performed 2 years from the probationary acceptance date. If inspection is passed, the Maintenance Bond will be released, and the permit will be closed. An email notification will be sent to the applicant.

Temporary Encroachment Permit

 

You must apply for a Temporary Encroachment Permit when you plan to occupy, place or maintain merchandise, equipment or materials within the public ROW.

Temporary Encroachment Permits usually involve the following activities being performed within the right of way:

  • Temporary construction of guardrail, pedestrian walkways, scaffolds, protective canopies, etc.
  • Temporary storage of materials (e.g. merchandise, commodities, construction materials, etc.)
  • Park or stage and operate construction equipment (e.g. crane, bulldozer, skid steer, etc.)
  • Temporary placement of a field office, dumpster, loose material container, or construction fencing

Required Submissions

When applying in Salesforce you must submit the following supporting documents:

  • Affidavit of Insurance
  • Traffic Control Plan 
    • Traffic control is not implemented by the COA nor will it supply signage and equipment. Applicant is responsible for hiring the services of a Traffic Control Supervisor who will create and execute the plan. 
  • Site Plan (Depicting encroachment location and Sq.Ft.)

Application Review Fees

The fee estimates for the Temporary Encroachment Permit process are dependent on the location of your project.

  • Application Fee 4 hours or less: $100.00
  • Application Fee 4+ hours: $401.70
  • Application Parks Dept Review Fee: $74

Land Lease Fees

Land lease fees are triggered if the encroachment will last longer than one full day, and the project will not be reconstructing or completely repaving an alley or road.

  • Land Lease Fees (in Core): $9/sq ft/month 
  • Land Lease Fees (Outside core):$7/sq ft/month

($ x SF x 12 month / 365 days x # of days = Cost of Lease) 

*Fees increase by 20% for first exception granted, 30% increase for second exception granted, 40% increase for every exception granted thereafter.

Construction Parking Fees

Visit the Parking Department’s Construction & Services page for information on parking fees if your encroachment impacts any parking spaces.

Right of Way (ROW) Permit

ROW Permits are required when a project involves excavation or performing other work in the public right of way. See Chapter 7 of the Engineering Standards (PDF) for more information.

ROW Permits cover items such as:

  • Earth retention systems that extend into the right of way
  • Installation of utility lines
  • Landscaping in the right of way
  • Repairs or construction of sidewalks and driveways

Every excavation job requires a check for utility locations before work can begin. 

 811 is the “Call Before You Dig” number for all utilities.

Required Application Submissions

  • Maintenance Bond 
    • The required bond amount must equal the value of the work being done or a minimum of $2,500 (whichever is greater)
  • Traffic Control Plan (stamped by a Traffic Control Supervisor) 
  • Site Plan 

Application Review Fees

  • Application fee: $401.70
  • Parks Department Review fee: $74 (minor project)
    • An additional $73 Parks Major review fee will be required for work with a valuation exceeding $50,000.00

Earth Retention Fees (if applicable) 

  • Retention Impact Fee:  $1.40 per cubic foot

Permanent Encroachment

You must apply for a Permanent Encroachment Permit when you plan to permanently occupy, construct, place or maintain within the city of Aspen right of way. These permits usually include:

  • Landscaping
  • Placement of mailboxes
  • Placement of snowmelt in sidewalks
  • Any other type of permanent object within the right of way

Required Application Submissions

  • Certificate of Liability Insurance
  • Exhibit A (Survey) 

Application Review Fees

  • Application fee: $1000.00

Construction Hours and Restrictions


Regular Construction Work Hours

Weekly Construction Hours:

  • Monday through Friday:  7:30AM - 5:30PM
  • Saturday:  9AM - 5PM
  • Sunday:  No Construction Permitted  

For more in depth information visit our page on Construction Mitigation.

Date Restrictions

Work in the ROW is only allowed between April 1 and November 1. 

Within the city’s Downtown Core (PDF), ROW work is only allowed between April 1 and May 31 (excluding Memorial Day Weekend), and between Labor Day and November 1.

No Construction Work Dates

Special Date Restrictions:

  • July 4th (Including the Holiday Weekend If July 4 Falls on a Monday or Friday)  
  • Memorial Day Weekend
  • Labor Day Weekend
  • Thanksgiving Day
  • Christmas Day
  • New Year's Day
  • Food & Wine Weekend (Friday - Sunday) in the Central Resort Area (PDF)

No Exterior Work Dates

Exterior Construction Work Restrictions:

  • President's Day
  • Christmas Week
  • Holiday Season - Days leading up to Christmas until New Year's Day - Holiday Season Dates (PDF)
  • Food & Wine Festival (Friday through Sunday)