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When holding your event, it is very important you adhere to the approved plans from your application process.
Staff will be inspecting your event in order to ensure you comply with standards, and you will be expected to carry out the approved plan to pass inspections. If you make significant changes to your event, you will want to notify staff and update your event plan.
You will need to notify Special Events staff for an updated plan and unexpected changes.
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A Special Event Permit is required for any organized activity consisting 50 or more people involving the use of, or having impact upon the following:
Temporary use of private property in a manner varying from its current land use.
All commercial filming or photography shoots.
The total cost of your Special Event application will vary based on the complexity of your event and how many additional permit applications and approvals you need.
Special Event Permit Application Fees:
There is an application fee for Special Event permit applications. For profit organizations the fee is $145.00 and Non profit organizations the fee is $56.00.
Other departments and review agencies will also have fees associated with their permit applications. (e.g. parking, tent permits, alcohol license)
Surety bonds may be required as a condition of approval with your permit application. This is done to protect the City and the community from any losses or damages caused by your event.
The bond amount the event producer may need to post, if at all, will be determined by the Special Event Review Committee. The committee takes the following things into consideration when deciding if a surety bond is necessary:
Requirements to Serve Alcohol at Special Events:
Special Event Liquor License Application Requirements:
Please complete the following application and submit as directed below:
Special Event Liquor Permit Application
City Clerk427 Rio Grande PlaceAspen, CO 81611(970) 429-2687Fax: (970) firstname.lastname@example.org
If you are serving food at a public event, you must have a current Retail Food Service License and fill out the Temporary Event Food Service Application Form which can be found here:
Temporary Food Service Application
Requirements for Serving Food at a Public Event:
Submit your application and direct any questions to:
Environmental Health Specialist(970) 920-5075Nick.Trautner@cityofaspen.comCity Hall; 2nd Floor130 S. Galena St.Aspen, CO 81611Monday – Friday 8:00am-5:00pm
All vendors selling or promoting their business must be licensed with the City of Aspen.
Temporary Business Licenses for Vendors:
A temporary business license is designed for those conducting business within the City of Aspen on a temporary basis, and it is cheaper and easier to obtain than an annual business license.
7 Day Temporary License - $50.00
Not-for-Profit Organization - $0.00
Apply for a Temporary Business License:
Complete the following online application form
City of AspenFinance Department427 Rio Grande PlaceAspen, CO 81611970-920-5043Aspen_Sales_Tax@cityofaspen.com
Tent Permits are reviewed and inspected by the Aspen Fire Protection District and are required for any temporary tent, canopy or membrane structure larger than 400 square feet.
Permit Exemptions for Tents, Canopies and Membrane Structures:
Tent inspections are usually set up by the company responsible for the structure. If you do not have a tent contractor, you will need to make sure your tent structures are inspected.
Tent inspections are scheduled through the Aspen Fire Protection District, and should be done so at least 1 week in advance of the event date. Inspections must take place before the event, but after the tent is set up.
Schedule a tent inspection with the Aspen Fire Protection District by calling 970-925-5532
Liability insurance coverage must be provided for all Special Events hosted within the City limits and the City of Aspen must be listed as an additional insured. If your event includes alcohol, a minimum liquor liability coverage of $1,000,000 must be included. Commercial general liability insurance is required in the following minimum amounts $1,000,000 each occurrence; $2,000,000 aggregate
Obtain General Liability Insurance:
If you do not already have adequate coverage, the City may be able to assist applicants in obtaining liability insurance.
For additional information, please contact:
Tara NelsonCity Attorney's OfficeCity of AspenCity Hall; 2nd Floor130 S. Galena StAspen, CO 81611(970) email@example.com
Special Events may be granted variances to the maximum decibel levels laid out in the Noise Ordinance. However, there are several guidelines for this variance, depending whether your event is private or public. The Environmental Health Department has a noise meter you may borrow to help ensure you are in compliance with the following guidelines.
A parking plan for attendees in addition to essential equipment and vehicles will be a part of your Special Event Permit Application.
Once your parking plan is approved through the special event application process, Parking Permits must obtained through the City of Aspen Parking Department.
Apply for Parking Permits in person to the Parking Department:
Please find a copy of the Parking Reservation under the Documents section.
City of Aspen Parking Department
455 Rio Grande Building (Galena Plaza across from the Library)
Aspen, CO 81611
Hours: 8:30am - 5pm (M-F)
The City of Aspen provides space for banners across Main Street with the intent of advertising community events, be it for Arts organizations, Non-Profits, or Not-for-Profit organizations.
The City Engineer’s Office facilitates the hanging of banners across Main Street with the Electric department in accordance with Municipal Code 26.510.030 (B)(3). Reservations will be taken each year on the first business day in November for the upcoming year.
Please see the following application:
Main Street Banner Application
Banners or Flags on Light Posts Along Main Street and in the Downtown Core
The City of Aspen provides space to hang banners and flags on Main Street and in the downtown core on light posts with the intent of celebrating significant anniversaries of local non-profit organizations beginning in the 10th year anniversary and for prominent local, regional, national or international events. The United States, Colorado, Aspen, or foreign country flags shall be permitted at the discretion of the City Manager. Space is reserved on a first-come-first-served basis. Applications must be received three months in advanced in order to be considered. The fee is $510 for the total of 30 spaces.
Light Pole Banner & Flags Application
The Special Events Department is your resource for obtaining a permit for photo/film shoots in the City of Aspen. Please fill out our single page form so that we may guide you through any additional steps needed to get your proposal reviewed and permitted. Please find the application link here: Permit Application.
Aspen is home to more than 30 annual events attended by approximately 40,000 people. Special events are the face of Aspen to many locals and visitors and demonstrate our environmental values.
If your special event requires a permit you will need to:
Please visit our website for more details and resources: Sustainable Events